Platform Features
Everything you need to run unforgettable events
MemoryWithYou brings together event owners, vendors, and guests in one seamless platform — with event management, guest tracking, vendor discovery, live streams, meetings, budget builder and more.
- Event Management
- Create and manage all your events in one place. Set schedules, timelines, and keep everything organised from invitation to wrap-up.
- Guest Management
- Invite guests, track RSVPs, manage dietary requirements, and send updates — all without a spreadsheet in sight.
- Vendor Marketplace
- Discover, enquire, and book verified vendors directly from your event dashboard. Compare quotes, negotiate prices, and manage bookings in one place.
Built for every detail
Every feature is designed to remove friction — from the first RSVP to the last photo.
- Direct Enquiries
- Send enquiries to vendors without needing an account. Get quotes and communicate seamlessly.
- Smart Notifications
- Stay on top of every update with real-time notifications for RSVPs, vendor responses, and key milestones.
- Photo Gallery
- Share and collect event photos in a private gallery. Guests can upload their memories too.
- Live Streaming
- Stream your event to remote guests in real time. Guests watch directly from their private portal — no extra apps required.
- Event Analytics
- Track attendance, engagement, and vendor performance with clear, actionable dashboards.
- Secure & Private
- Passcode-protected guest portals, role-based access, and enterprise-grade security built in.
- Payments & Invoicing
- Accept payments from clients, send invoices, and manage your finances — all in one platform.
- Availability Management
- Vendors can set their availability calendar so clients only enquire when you're free.
- Moodboards
- Build visual inspiration boards for your event theme and share them with your vendors.
- Budget Builder
- Track estimated vs actual spend across categories. Drag-to-reorder, variance tracking, and CSV export included.
- Email Builder
- Design and send branded emails to guests and clients using a rich template editor with merge tags and reusable contexts.
- Guest Photo Sharing
- Guests upload their own photos to the event gallery. Organisers moderate submissions before they appear — keeping quality control in your hands.
- Vendor Discounts
- Vendors create discount codes for clients and fellow vendors, with redemption tracking and per-redeemer limits built in.
- Ticketing & QR Check-in
- Sell free or paid tickets with capacity limits. Attendees get a QR code; check-in is real-time with live updates for event staff.
- Event Collaboration
- Invite up to 3 co-planners to help manage an event. Collaborators can edit details, manage guests, and build the itinerary — with private item support.
- Custom Branding
- Upload an event logo and set a brand colour. Studio events go fully white-label — your logo, your event name, no MemoryWithYou branding.
- RSVP & Dietary Tracking
- Track acceptances, declines, and maybes in real time. Capture dietary requirements and custom responses per guest without a spreadsheet.
- Itinerary Builder
- Drag-and-drop run-of-show timeline grouped by day and occasion. Overlap detection, private items, and PDF export for vendors and crew.
- Activity Stream
- A live feed of comments, updates, and event activity shared between organisers, collaborators, and guests in the event portal.
- Gift Registry
- Connect to partner gift registries and let guests browse and purchase gifts directly. Organisers curate the list; guests shop from their private portal.
- Memi Assistant
- Ask Memi anything about your event — vendor suggestions, schedule tips, RSVP insights, and more. Context-aware AI assistance built into every portal.
- Video Meetings
- Host planning calls, vendor briefings, or guest Q&As without third-party apps. Built-in video rooms with attendee lists, action items, and reminders.
- Email Insights
- Track who opened your invitations and reminders, who clicked through, and which addresses bounced. Built-in analytics with no external pixel trackers.
- Vendor Questionnaires
- Vendors send custom questionnaires to clients at booking time — capture dietary needs, dress code, schedule preferences. Answers flow straight into the event plan.
- Self-Service Refunds
- Organisers can request a refund within 7 days of purchase if the event hasn't started. Eligibility is auto-checked; admins approve in one click.
“MemoryWithYou cut my event planning time in half. I can't imagine going back to spreadsheets and group chats.”
Sarah Kim
Event Director, Sydney
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Join event owners and vendors already using MemoryWithYou.